A monthly wedding countdown timeline.


Congratulations on saying “Yes” to the love of your life! Yay you’re engaged…now it’s time to embark on an unforgettable journey towards your dream wedding day. Wedding planning can seem overwhelming, but fear not! This article will guide you through a comprehensive wedding planning timeline to help you stay organised and enjoy the process every step of the way to create your perfect day without any sudden panics that you may of forgotten something.


The first step after saying “Yes” is to celebrate this momentous occasion with your partner, family, and close friends. Once you’ve soaked in the joy, consider how you want to announce your engagement to the world. Whether it’s a social media post, personalised cards, or a fun engagement party, let your loved ones share in your excitement. Then let the planning commence!

12 months before:


Before diving into the wedding planning process, establish a realistic maximum budget. Discuss finances with your partner and any contributing family members to determine how much you can allocate for each aspect of your wedding. Having a budget will help you make informed decisions throughout the planning process.

Guest List

Decide on an approximate number of guests you want to invite. The guest list size will influence your choice of venues and vendors, so it’s crucial to have a rough estimate early on so you can accommodate everyone. Choose and ask your Bridesmaids and Groomsmen.

Choose a Wedding Date and Venue

Selecting a wedding date and venue go hand in hand. Popular venues get booked quickly, so it’s essential to decide on both aspects as early as possible. Check with important guests to ensure their availability. Consider the season, weather, and any other events that might clash with your chosen date.

Send out Save the Dates

Inform your guests about the wedding date so they can mark it on their calendars. Let Paper Meadows help you create these!

10-11 months before:

Book Vendors

Research and book vendors such as secure professional photographers, videographers, caterers, florists and musicians based on your preferences, theme and budget. It’s advisable to meet them in person or virtually to ensure they align with your vision for the big day and also check reviews. Confirm rental bookings for a marquee, table settings and chairs. Attending Wedding Shows are great for this.

The ‘Look’

Shop for your wedding attire, including the bridal gown, groom’s suit, and accessories. Be sure to allocate ample time for fittings and alterations to ensure a perfect fit.


Research potential honeymoon destinations. Consider your preferences, budget, travel time, and any special activities or experiences you want to enjoy together. Especially if mentioning gift vouchers in your stationery. Don’t forget any vaccinations that are needed and your passport is up to date!

8-9 months before:

 Hair and Makeup Trials

Schedule hair and makeup artists for trials to find your perfect wedding day look.

 Hen and Stag

How are the arrangements for these going?

Wedding stationery

Design your wedding invitations well in advance, especially if you have guests travelling from afar. Contact Paper Meadows to arrange a free consultation with our design studio.

6-7 months before:


Finalise and send out your wedding invitations, ensuring you include RSVP cards for guest responses.

Reception details

Work with your chosen caterer to create a delicious wedding menu that suits your taste and preferences. Confirm the finer details with your venue, including seating arrangements, table settings, the order of events and any special requests you may have.


Check with your registrar or celebrant to make sure all the legalities are covered. Finalise on prayers, readings, poems, hymns and music so you can prepare your order of services.


Details, such as decoration, seating arrangements, and the order of events.

On the Day signage

Decide on what you need to create a truly unforgettable experience for your big day. Paper Meadows can provide these finishing touches. From welcome signs to seating charts and directional signs, we can design custom signage that reflects your unique style and theme. Our artistic team will work closely with you to create beautiful, eye-catching signs that set the tone for your wedding day.

Thoughtful touches

It’s the little details that make a big impact. Whether it’s personalised place cards, menu cards, or favour tags, we can craft those special touches that show your guests how much you appreciate their presence. Let Paper Meadows help you create the finishing touches that will make your wedding day truly extraordinary. Let’s turn your ideas into reality!

2-3 months before:

Follow up on guests

Make contact with guests who have not responded to your invitations.


Organise gifts of thanks to parents and bridal party.

Dress fittings

Schedule final dress fittings and hire suits remembering shoes too!

Pre-Wedding Celebrations

Not long to go! Enjoy your Hen and Stag do’s. These events are a great opportunity to bond with loved ones and celebrate the upcoming wedding.

1 month before:

The Cake

Confirm your cake design and flavours with your chosen baker.

Double check

As the big day approaches, confirm all arrangements with your vendors and venues.


Create a detailed timeline for the wedding day, including getting ready, the ceremony, reception, and other activities. Delegate to your bridal party certain tasks.

Final numbers

Send these to venue and printers for table plan and place cards.

1 – 2 weeks before – Eeek!

Practice makes perfect

Hold a rehearsal with your wedding party to ensure everyone knows their roles.


Prepare and pack your wedding day essentials, including your dress, accessories, and emergency kit.

Last minute details

Share list of wedding suppliers and numbers to venue.


Deep breath…and get spoilt with a manicure, massage and a spa all ready for your big day.


Make sure the rings are in a safe place!

Collection of your on the day signage and stationery

Can’t wait to see you!

Conclusion: Planning a wedding can be a whirlwind of emotions and decisions, but with a well-structured timeline, you can make the journey smooth and enjoyable. Communicate openly with your partner, remember the reason you’re celebrating – your love! Cherish the memories created along the way, and when the special day arrives, take in every moment as you say, “I Do.”

Wishing you a lifetime of love and happiness together!